Proficient with the Sage MAS 500 ERP software. Post daily debit memo's that generate due to shortages and damages using SAP. Received and distributed mail for 5 stations and ordered all office supplies. Created and processed all donor acknowledgement letters. Responsible for running checks twice a week for vendors, payroll and employee reimbursements. Collected and prepared documents to be sent to financial institutions. Use the PAR (Problem-Action-Result) formula to tell an engaging story. Processed fundraising reports for analytical review for Finance Director and VP of Development. Handled this fast past environment which involves utilizing excellent customer service skills. Updates job knowledge by participating in educational opportunities. Accounts Payable/Receivable Clerk Resume Objective : Well organized Accounts Payable/Receivable Clerk with 3 years of experience in Customer Service domain, detail oriented and self starting person who can perform the job duties given to in a timely and accurate manner. Created and maintained banking summary spreadsheets. Process the payroll for approximately 200 employees in the payroll clerk's absence. Receive invoices and verify for accuracy; match goods or services to each bill of lading, Types, sends, and files all purchase orders for K-12 school district. Assisted in completion of mission critical projects. Process accounts payables for all 70 retail shop locations in gyms. Audited, approved and input the timecards and printed the Payroll reports on a weekly basis. Printed and obtained signatures on all accounts payable checks and 2nd signature if amount was over $25K. ... You may want to tailor it to fit a specific job description. Maintained files and documentation thoroughly in accordance with company policy and insurance. Receive all incoming mail, compiling all information into spreadsheet. This information can be obtained by studying the accounts payable specialist job description they published for screening interested candidates. Responsible for cutting checks and paying for all invoices and rents in a timely manner. Calculated all cash deposits and sales receipts to ensure accurate daily bank drops. Examined, coded and input invoices timely and accurately. Perform general office duties such as filing, answering telephones, and handling routine correspondence. Manual preparation of invoices, matching and reconciling invoices and credits on a daily basis to ensure proper charges and credits received. Without them, companies may have trouble tracking their obligations. Provide excellent customer service to vendors and customers. Created vendor profile in the accounts payable database. Research past due & over payment amounts of invoices. Accounts payable duties and responsibilities. Assisted in monthly closings. Lewis Expeditions. Ensured superior customer experience by addressing customer concerns, demonstrating empathy and resolving problems on the spot. Researched payment history to ensure adherence to policies and procedures. Hiring Accounts Payable Clerk job description Post this Accounts Payable Clerk job description job ad to 18+ free job boards with one submission. Accounts payable clerks are needed in a variety of accounting environments. Made future appointments and answered inquiries. Generated checks and updated accounts payable database accordingly, and maintain. Responsible for all corporate invoices, credit cards and insurance statements. Increased daily invoice production by teaching team keyboard hotkeys. 200 invoices daily, 1000 invoices weekly, high volume department, Verifies invoices for quantity, unit pricing, and applicable discounts, fix all discrepancies, Obtains approval from appropriate personnel for payment for invoices, Maintains filing systems for all input documents/Payment selection, Perform heavy day-to-day accounts payable activities. An accounts payable administrator or clerk is generally responsible for processing invoices and issuing payments. © 2021 Job Hero Limited. Processed petty cash, posted and reconciled tax data and semi annual trial balances. Reconciled vendor statements and handled payment complaints or discrepancies. The ideal candidate should be able to showcase in his or her resume good numeracy skills, knowledge of accounting principles, detail orientation, effective communication, and computer literacy. Reconciled vendor statements and requested necessary invoices for processing and payment. Researched and activated W-4's accounts for physicians in the Atlanta market. Researched and resolved accounts payable discrepancies. Reconciled daily payments to processed vouchers. Polk thousands in potential overpayments. As an accounts payable clerk or a bookkeeping executive, you are responsible for maintaining a proper record of all the payments and debts that need to be paid off by the company and the services that needs to be paid for and cleared with other corporate organizations. ... Accounts Payable Clerk. Received and processed 15+ invoices per day Answered departmental calls, responded to basic questions, forwarded calls to other AP … Managed the conference room, the equipment, handled and sorted mail, and ordered supplies. Request and Process W 9 from vendors and customers. Prepare mailings and priority shipments for the Accounting Department. I have experience in the fields of customer service, sales and accounting. Reported to Accounting Manager and Controller. Invoice/expense reports; recording entries. Researched PeopleSoft for previous purchases made and creating vouchers for all invoices, scanning documents, while reconciling all department files and other oncoming projects that were in demand. Oversee the timely, accurate processing of invoices, purchase orders, credit memos and payment transactions, Received and maintained invoices and support documents, Process and reconcile daily accounts payable transactions; resolve purchase order and invoice discrepancies, Processed vendor invoices and check requests. When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. Negotiated payment terms with vendors from COD to net 30 days in order to improve company's cash flow. An accounts payable specialist resume should include tasks such as organizing vendor accounts, creating purchase orders, and monitoring corporate bank activities. Researched and resolved accounts payable or accounts receivable issues with customers or vendors. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels. He has to perform all informational, record-keeping and secretarial duties assigned to him by the Payables manager. Calculate and prepare checks for utilities, taxes, and other payments. Used SAP in the capacity of paying invoices to vendors, doing financial research on past due invoices and Purchase Orders, Generated spreadsheets with Microsoft Excel daily for organizing all data entry/ Month-end Journal Entries, Called and e-mailed vendors daily regarding invoices for disputing prices/ 3rd Part Freight Resolution, Researched and solve discrepancies with each invoice, Verified invoices to make sure all of them are going out correctly, Process all vendor invoices, prepare them for payment, cut checks, and answer all vendor, Communicate with property managers and work collaboratively to ensure the correct invoices, Cut mortgage checks for over 100 properties, Pay vendors by monitoring discount opportunities; preparing checks; resolving purchase order, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding claim, Maintain accounting ledgers by verifying and posting account transactions, Verify vendor accounts by reconciling monthly statements and related transactions, Maintain historical records by filing documents, Posts customer payments by recording checks transactions, Process all Electronic Funds and wire Transfer to many international Vendors. Processed over 100-150 check requests, including coding vendor number on invoice, and matching invoices to packing lists. Responsible for matching and reconciling the pharmacy transfers on a weekly basis to ensure proper credits received. Maintained historical records by filing and uploading documents to the accounts payable database. Answered and managed incoming calls while recording accurate messages. Skills To Put in an Accounts Payable Clerk Resume Objective The purpose of your resume is much more than just listing your previous career experience. That’s compelling! Reconcile and review statements to ensure all vendors are in current standing. Approved invoices and billing for accounts. Maintained a database of invoices and their payment status. Responsible daily for the correct and timely processing of vendor invoices using the AS400 accounting software program, Performed the 3-way P.O. Updated and monitored expense reports on a weekly basis. Prepared and validated merchandise advisors' credit request. Timely, accurate processing of invoices, expense reports, credit memos, and patient refunds. Assist with accounts receivable duties including; processing credit card payments over the phone, posting payments to accounts and making bank deposits. Reviewed invoices for accurateness and obtained management approvals. Verified the accuracy of Accounts Payable Vendor Invoices to include verification of required approval and backup. Supported the Post-Production Coordinator and Updated Post-Production Calendar. Investigated and resolved customer inquiries and complaints in a timely and empathetic manner. Raising / solving invoice queries, Prepared bank deposits, Reconciled Bank accounts and maintained petty cash, Reconciled payables sub-ledger to the General Ledger and operating accounts, Prepared purchase order and maintained inventory for office supplies, Reconciled receivables sub-ledger to the General Ledger and operating accounts, Prepared approximately 50 general journals for entry weekly, Processed and reconciled transaction and disbursement of invoices to tenants, Received tenants payment and prepared receipts and communicated with tenants to ensure current balances, Assisted with managing, owning vendors, and internal inquiries relating to account payable, Contributed to team effort and assisted co-workers as needed, Performed other duties and responsibilities assigned by the manager, Responsible for all standard and customized AP duties, Administered all aspect of check payments, Received all orders placed by departmental managers, Managed all fixed expenses such as rent, credit card bills, utility bills etc, Ensured that all bills are distributed to the correct cost centers. Accounts Payable Clerks' example resumes show such responsibilities as facilitating audit compliance by collaborating with supervisors to update purchase orders, and initiating changes in the prepaid expense checks process in order to reduce company costs. Prepare labels and maintain files as needed within the department. Provided data to ensure accurate financial and administrative operations. Accounts Payable Specialist, 2/15 to Present l ABC COMPANY (Large manufacturer), Sometown, VA. Writing tips, suggestions and more. Receive, organized, and managed all incoming calls, faxes and emails. Administrative Duties: Scanning, faxing and filing. Sent invoices for approval through inter-company mail (via DHL Connect). A quality, premium-quality deal includes all the key words and phrases that an employer searches for multiple times throughout the resume. Preparation and confirmation of expense reports. Obtained signatures for financial documents and internal and external invoices. Perform accurate vendor maintenance on existing customers. See our sample Accounts Payable Clerk Cover Letter. Being an accounts payable specialist is … matching invoices, up to 100 plus line items, Prepared and distributed vendor check payments for bi-weekly scheduled check runs, Performed routine daily clerk activities such as sorting incoming and outgoing mail, filing, and proper handling and maintenance of accounting records and documentation, Maintains accounting ledgers by verifying and posting account transactions, Protects organization's value by keeping information confidential, Verifies vendor accounts by reconciling monthly statements and related transactions, Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments. Accounts Payable Clerks, also known as Accounts Payable Specialists, process vendor invoices, ensure the accuracy of a company's accounts payable reports, and see that unpaid invoice payments are made in a timely fashion. Match order forms with invoices, and record the necessary information. Created excel documents with vendor payments, open invoices, and other requested information, Used the AS400 Infinium payables platform to look up vendors, invoices, & payment information, Worked with inventory control to process invoices out of issue resolution workflow, Comfortable working in constantly changing and dynamic staffing environments, Helped with the transition to new company. Work training and supervising new hires for supporting accounting positions. Reconciling assigned general ledger accounts monthly as well as reconciling vendor statements, Managing Fixed Asset account by entering, acquiring, and depreciating assets, Coordinating with sellers, providers, and multiple in-house departments to transfer utility and telecom account for retail store acquisitions, Managing billing agent platform Ecova by requesting and coordinating account transfers as well as make payments for services provided, Managing maintenance platform Service Channel by updating contact information for all stores and by paying vendors for services provided. Retrieve Payoff worksheet through Docuware software system and verify information given to process over 1200 checks per month. Phone: (915) 221 7489 Rather, it is to show recruiters your qualifications to fill an open accounts payable clerk position right off the bat. Processed sale order and purchase order transactions. Assist controller with bank account reconciliations, property taxes, and end of year reports and auditing. Researched and resolved accounts payable discrepancies, Reconciled vendor statements and handled payment complaints or discrepancies, Reviewed invoices insuring mathematical accuracy, accuracy of discounted calculation and proper approval, Assigned and reviewed invoices for proper accounting codes, Reconciled daily payments to processed vouchers, Created vendor profile in the accounts payables / receivables database. Developed new forms and expense report spreadsheets to simplify manager's reports. Prepare and process high volume of Accounts Payable Vendor Invoices for 110 management properties. An adaptable, lateral thinker and quick learner who has extensive knowledge of accounts payable procedures and general accounting processes. Classified, recorded and summarized financial data in order to compile and keep financial records, using journals and ledgers, Accounting / Computer Information Systems. Working with 40 plus managers answering questions regarding expenses and invoices. Responsible for the verification and processing of all accounts payable documents, Answer phones- help customer for outstanding payment and any questions. Accounting is a fairly broad term covering different types of jobs and duties. Key invoices into the AP database after reviewing them for accuracy and completeness, audit and review purchase orders for payment processing. Address: 4789 Sunset Terrace, El Paso, TX. Researched and evaluated payments history and invoices. Performed all accounting duties such as processing all accounts payable invoices in a timely manner. Printed manifests reports in our accounts payable system to show outstanding invoices to be paid. Reviewed aged receivable and followed up payment collection. Reviewed and processed employees Travel and Expense Reports within in company's guidelines. Assembled and processed overnight shipments to branches. Process invoices for 20 entities using Yardi Property Management software. Run weekly parked items report using SAP system and Microsoft Excel. Locate and notify customers of delinquent accounts by mail, telephone, or personal visits to solicit payment. Organized and retrieved the vendors' records. Coordinated with fuel vendors to resolve tax, net gallons, and splitting of delivery cost issues. Address issues with vendors and maintain good relations. Write a 2-line accounting clerk job description. Cleared up issue and resubmitted for approval, Performed a daily posting to the General Ledger for processing for cutting checks, Used daily Excel spreadsheets to copy & paste multiple line items that was processed by the approval of the batch that was submitting for processing, Verified vendor's statements for accuracy of outstanding invoices and paid invoices, Worked as a team-player in this job role to get the job done accurately & in a timely manner. Sort and file correspondence, and perform miscellaneous clerical duties. Code payoff checks to proper accounts in ADP, Enter into computer all data pertaining to customers who have purchased a vehicle, Work closely with Accounts Payable manager to pull, sort and scan checks for company audits, Daily processing of checks scanned from deals and other departments in a prompt and timely manner, Training of new employees on department procedures, and current employees on specific tasks. See these accounting clerk resume samples: Accounting Clerk Job Description for a Resume Responsibilities include handling all aspects of the Accounts Payable process for the hospital and seven clinics. Managed the accurate and timely processing of up to 120 invoices ($150K) per month and resolved billing problems for appropriate documentation prior to payment. Looking for cover letter ideas? Accounts Payable Clerk Responsibility: Supervised bank check-in and check-out procedures for all cash handling personnel and resolved any cash handling discrepancies. Posted invoices, timed payables to determine which invoices were outstanding. Understand when use tax should be applied to the invoice. Prepare and disburse invoices to customers. Selected, reviewed, and researched customer's accounts through the credit bureau. Branch files and maintained all functions of accounts payable and maintained all the Benefits, Garnishment, support! 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